We are currently seeking a voluntary secretary to join our committee!
Role of Committee Secretary
Overall
- To ensure that committee meetings are properly administered.
- To ensure other meetings, such as the AGM, and events are properly administered.
- Keep membership records up-to-date (unless there is a membership secretary as well).
- Monitor committee member action points and follow up where necessary.
Specifically
- Plan and prepare the committee meetings and the AGM with the Chair & Vice Chair as
- appropriate, to include drawing up agendas together with the Chair.
- Plan meeting dates, booking rooms, sending out notifications, minutes and other papers.
- Minute committee meetings or ensure that another minute taker is available. In the case of closed meetings (with no others present) the secretary will take the minutes.
- Accurately record decisions and actions in the minutes and report to the next committee
- meeting on the progress of actions and the result of decisions.
- Circulate the Minutes along with the Agenda 7 days in advance of the meeting.
- Maintain accurate and up-to-date membership records, issuing renewal notices and recording subscription/membership fees together with the treasurer.
- Deal with correspondence, writing letters/emails as agreed at committee meetings,
- summarising correspondence/emails received at the next committee meetings and drafting replies as appropriate. Festival thank you messages.
- Hold a good knowledge of Leominster Town and Leominster Festival.
Qualities
- To be organised and methodical
- Able to take good minutes.
- Able to keep accurate records.
- Has the relevant skills to organise a meeting well.
- Must have a can do attitude and people skills
To Apply
- Please contact the Festival Chair, Wendy Coombey, by email to express your interest in this post along with a current CV thecoombeys@gmail.com
Deadline – February 23rd 2024
Leominster Festival 